Privacy Policy

This version of iHostMyForm Privacy Policy ("Policy") has been in effect since November 10, 2014. Use of this site signifies your acceptance of the terms and conditions of this Privacy Policy and the Terms of Use.

This website iHostMyForm is owned and managed by AVSS EFORRM (India) Pvt. Ltd. , a company incorporated under Indian laws, having its registered office at No. 1154, 6th Main Road, H. S. R Layout Sector 7, Opp Sec 7 Park Bangalore-560102, India (hereinafter "iHostMyForm IHMF").

In this Policy, the words "you" or "your" or "User" or any similar words as the context may require refer to "the User". In this Policy, "iHostMyForm", "We", "Us", "Our" or any similar words as the context may require refer to "iHostMyForm".

"User" for the purpose of this Agreement shall mean and include person(s) who require forms to be filled, [hereinafter referred to as publisher(s)], person(s) who fill the forms [hereinafter referred to as form filler(s)] and any other persons who visit the Site or use the Service(s) offered by the Site.

We respect your privacy and we go to great lengths to protect it.

We acknowledge the fact that some visitors and users of this Site may be concerned about the information they provide us and how we treat that information. We recognize and appreciate these concerns. This Privacy Policy, which may be updated from time to time, has been developed to address those concerns.

This policy is published in compliance with the relevant provisions of various Indian laws including

The Information Technology Act, 2000, [As Amended by Information Technology (Amendment) Act 2008];

The Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Information) Rules, 2011 (the "SPI Rules"); and

The Information Technology (Intermediaries Guidelines) Rules, 2011.

This privacy policy information covers what information is collected, what we do with it, and what you can do about it. You can use this information to make your decisions about your privacy.

This Privacy Policy relates solely to the information collected online and the use practices of such information by our website located at iHostMyForm (the "Site") and also the services provided by the Site ("Service") and utilized by you. This Policy does not apply to information collected in any other way including offline processes.

If you have any questions or concerns regarding this Privacy Policy, please contact ... This email address is being protected from spambots. You need JavaScript enabled to view it.

This Site may contain links to websites maintained and/or operated by third parties. This Privacy Policy does not reflect the privacy practices of those websites. We are not responsible for the privacy practices or policies of such third party websites. We do not share any personal information you provide us with the websites linked on our Site, although we may share aggregate data with such websites (such as how many people use our Site, etc.). Please check with those websites to determine their privacy policies.


User information is collected in three ways ...

(i) Directly from the user (for example, when filling up a form, when ordering a product or a service, registering an account, or signing up for a newsletter),

(ii) From our web server logs

(iii) Through cookies.

The information we collect may be of the following kinds.

(A) Personally Identifiable Information / Personal Information

Personally Identifiable Information/ Personal Information for the purposes of this policy shall mean "Personal information" as defined in Rule 2 (i) of Information Technology (Reasonable security practices and procedures and sensitive personal data or information) Rules, 2011 including any information that relates to a natural person, which, either directly or indirectly, in combination with other information available or likely to be available with a body corporate, is capable of identifying such person and may be understood as information including but not limited to name, address, email address, phone number, company name, country, state, zip/postal code, etc.

(B) Sensitive Personal Data Or Information

Sensitive Personal Data or Information for the purposes of this policy shall mean "Sensitive Personal Data or Information" as defined in Rule 3 of Information Technology (Reasonable security practices and procedures and sensitive personal data or information) Rules, 2011 including such personal information which consists of information relating to ...

(i) Passwords

(ii) Financial information such as Bank account or credit card or debit card or other payment instrument details

(iii) Physical, physiological and mental health condition

(iv) Sexual orientation

(v) Medical records and history

(vi) Biometric information

(vii) Any detail relating to the above clauses as provided to body corporate for providing service and

(viii) Any of the information received under above clauses by body corporate for processing, stored or processed under lawful contract or otherwise.

(ix) Any information that is freely available or accessible in public do mainor furnished under the Right to Information Act, 2005 or any other law for the time being in force shall not be regarded as sensitive personal data or information for the purposes of these rules.

(C) Non- Personally Identifiable/General User Information

This Site does not automatically collect personal information from each visitor to the Site. It does recognize the home server of visitors but not e-mail addresses. For example, it collects information about the Internet Service Provider which our visitors use but not the names, addresses or other information about our visitors that would allow us to identify a particular visitor to our Site. This information so collected is used only for internal purposes by our technical support staff.

The Site tracks certain information about individual visits to the Site. For example, statistics that show the numbers and frequency of visitors to the Site, its individual pages, and time spent by each visitor on each page are collected and compiled. These aggregated statistics are generally used internally to improve the Site and for product development and marketing purposes. Those aggregated statistics may also be provided to advertisers and other third parties but will not contain any personal information. These statistics cannot be used to gather such information.

We may collect non-personally identifiable information from any content generated by you or your use of such user-generated content.

You will always be notified before any personal information from you is collected by us. Only such personal information that you choose to provide will be collected with your express consent.


You, as a user, have total control over the privacy of your information. Your personal information will never be sold, exchanged, or disclosed to third party by us for marketing purposes or for our personal benefits. You can browse our Site without formal registration. We collect your personal information only if and when you decide to provide us the same in order to fill up our forms or use our Services. We do not collect information about our visitors from email databases, private/ public organizations, or bodies.

We may use your information to contact you via email or telephone, typically to get feedback, send newsletter, updates, to inform you about new products/features or provide support to your issues. If you do not want us to contact you via email, you can "Unsubscribe" from our email updates at any time.

Certain sections of the Site and Services may be accessed and utilized without any registration with the Site while certain sections of the Site and Services may be accessed and utilized only after registration with the Site.


To enable us to help serve you better, and to provide access to certain services we offer we would require personal information including but not limited to name, address, email address, phone number, company name, country, state, zip/postal code, etc. Some fields are mandatory while others may be optional. We typically ask for your name, e-mail address, phone number, address, area of practice information, product preference information, log in name and password as well as other similar personal information that is needed to register or subscribe you to services or offers. On occasion, we may ask for additional information to enable us to provide you with access to and use of certain information, materials, and services.

If you wish to add users, customers, or groups, we will collect certain personal information about other individuals from you.

Additionally, the information related to the type of device you use, its operating system and version to provide your device a unique ID shall also be collected.


This Site intends to act as an enabler and provides a platform for people who intend to get forms filled (i. e., publishers) to get such forms filled by the relevant persons (i. e., form fillers) who fill the forms. We may use the personal information you provide to further this purpose. We retain and store only such data which the publisher specifically requests us to store. We do not retain any information you provide apart from your name, email address, and your contact number. This information is collected only to ascertain that you are human and your identity in certain cases. Upon the request of a publisher we may retain certain additional information that you provide. You will be notified every time such additional information is collected. Upon the specific request of a publisher we may not collect and store the name, email address, and contact number of the form fillers.

We do not have any role in deciding what information is necessary for a particular form. It is the sole decision of the publisher to require the furnishing of information from the form filler. If you choose not to provide the information requested by the publisher the sole remedy you have is to stop using the Site and the Service. If you have any issues with the information you are asked to provide and the relevance of such information, you should take up such issues with the publisher directly. We do not take up such issues with the publishers on behalf of the form fillers and we do not encourage any queries or requests in this regard.

We take no responsibility for the misuse, in whichever form and mode, of your personal information by the publisher.

We may temporarily store and reproduce the information provided to us by the users to enable and provide an easy and trouble free form filling experience to our users.

We may share some or all of your Personal Information with our subsidiaries and other affiliates, without requesting your specific consent to such internal sharing.

Your registration with us authorizes us to use your personal information for the following general purposes, including but not limited to ...

(i) To set up your account and profile and to enable you to securely access your account; or

(ii) To allow your access to the services and other service related features offered by this Site; or

(iii) To provide you the Services which you have availed through the Site; or

(iv) To personalize your experience (your information aids us to better respond to your individual needs); or

(v) To improve our services based on your feedback; or

(vi) To send you newsletter, feedback form, or any other promotional emails; or

(vii) To process transactions.

The email address you provide for order processing may be used to send you information and updates pertaining to your order in addition to receiving occasional company news, updates, related product, or service information, etc.



We collect and store the personal information provided by you.

We may provide your personal information to companies that provide services to help us with our business activities such as processing your payment (e. g. PayPal). These companies are authorized to use your personal information only as necessary to provide these services to us. Your credit card information is never stored in our system as it is processed by our payment gateway which uses Secure Encryption Technology (SSL).

Your personal information may be shared with third party (ies), apart from the publishers, under exceptional circumstances including but not limited to ...

If required by law for legal proceedings;

In good faith only if disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request;

In case of a merger, acquisition, or sale of all or a portion of our assets.

However, in case such disclosure is to be made, you will be notified via email and/or a prominent notice on our Site of any change in ownership or uses of your personal information, as well as any choices you may have regarding your personal information.


Personal information shared by you may be edited, amended, removed, and updated by you at any time by making the change on our member information page or by emailing us at This email address is being protected from spambots. You need JavaScript enabled to view it. or by contacting us by telephone or postal mail at the contact information listed below. We will respond to your request to access within a reasonable time.

However, we may retain your information as long as your account is active or as needed to provide you services. If you wish to cancel your account or request that we no longer use your information to provide you services contact us at the email address listed above. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our greements.


We offer our visitors and customers a means to choose how we may use information provided by them. If, at any time after registering for ordering the Service or to avail the services offered by the Site or for information, you change your mind about receiving communications such as newsletters or marketing emails from us, you can send us a request specifying your new choice to This email address is being protected from spambots. You need JavaScript enabled to view it..


In order to enhance your online experience and track the performance of the Site, our Site uses cookies. Our cookies help us improve your online experience, allow you to personalize your pages, and enable us to customize our offerings. Cookies do not tell us who you are and contain non-personal information.

Cookies also help us determine our website traffic statistics. This information helps us evaluate which of our web features are successes and which need improvement. If you wish, you can disable the use of cookies through your Internet browser.

For administrative purposes, we also collect IP addresses of your computer. Certain Internet Service Providers may assign the same IP address to many users. Your IP address and cookies are not connected to any personally identifiable or on-line contact information like a name and address unless you order or register at our site however, if you register, all information we have about you will be associated with your customer file.

You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of this or other websites you visit.


GIF (Graphics Interchange Format) is a type of image format employed by websites. Our third party advertising partners may employ a software technology called clear gifs (a. k. a. Web Beacons/Web Bugs), that help us better manage content on our Site by informing us what content is effective. Clear gifs are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of Web users. In contrast to cookies, which are stored on a user’s computer hard drive, clear gifs are embedded invisibly on Web pages and are about the size of the period at the end of this sentence. We do not tie the information gathered by clear gifs to our customers’ personally identifiable information.


The information that You provide, subject to disclosure in accordance with Our Privacy Policy and Terms of Use, shall be maintained in a safe and secure manner. Our databases and information are stored on secure servers with appropriate firewalls. We have implemented appropriate security measures to help protect your personal information from accidental loss and from unauthorized access, use, or disclosure. We store the information about you in a data center with restricted access and appropriate monitoring. We use intrusion detection and virus protection software.

Despite these measures, we cannot guarantee that unauthorized persons will always be unable to defeat our security measures. Given the nature of internet transactions, we take no responsibility for the transmission of information including user information to the website. Any transmission of user information on the internet is done at your risk. We do not take any responsibility for you or any third party circumventing the privacy settings or security measures contained on the website.

While we will use all reasonable efforts to ensure that Your User Information and other information submitted by You is safe and secure, we offer no representation, warranties or other assurances that the security measures are adequate, safe, fool proof, or impenetrable.

As a user of the website, you are responsible for ensuring your data security. Do not share your username or password with any person. You are solely responsible for all acts done under the username you are registered under.


Every possible effort has been taken to ensure the accuracy of the information on the Site. The content is naturally subject to change with time. We are not responsible for any damages arising out of the use of the information held on this server and the Site.


We reserve the rights to change the terms of this privacy policy from time to time. When we update the privacy policy, all our registered users will be notified via email.


The content on this Site is original and we hold the copyright and all other intellectual property rights on content and look and feel of the Site unless otherwise indicated.


If you have any questions regarding our Privacy Policy, please write to This email address is being protected from spambots. You need JavaScript enabled to view it. with PRIVACY POLICY ISSUES in subject line and we will respond within 24 hours.

Any feedback you provide on this Site shall be deemed to be non-confidential. We reserve the right to freely use such information on an unrestricted basis.